Start or manage your club

Start a new club, re-affiliate an existing one and discover tips on how to run your club.

Start a new club

Do you have an idea for a unique and fun new club? Or have you already started a new club and want to affiliate with VU? Affiliating a club with Student Life gives you access to exclusive opportunities, including:

Student Life funding and grants
professional development
ongoing support from a VU Clubs Officer.

If you wish to start a new club, you should first check to see if a similar club already exists.

: Student groups leadership and representation policy

Student groups leadership and representation - student group establishment, affiliation and funding procedure

VU Student groups constitution
: Fill in the Enquiry Form to tell us about your idea for a new club.
Alternatively, you can contact the VU Clubs Officer at [email protected] with your new club idea. They will advise you if a similar club already exists, and talk you through the affiliation steps if the idea is approved.

To affiliate a new club you will need to have a minimum of 10 current VU students signed on as members, of which three are to be elected as the executive committee (President, Treasurer, and Secretary).
The election of the executive committee, by democratic vote, must occur at an Inaugural General Meeting held by the cub members. Meeting minutes should be recorded to reflect the club name, purpose and the elected committee members. The new executive will then fill in the prescribed affiliation forms. Once all forms are completed the clubs officer will send confirmation of affiliation to the club via email.
Download the Clubs Guide Handbook to learn more about setting up a new club.

Clubs Guide Handbook (PDF, 1.5 MB)

Check in with the VU Clubs Officer at [email protected] regarding how much funding your club is eligible for and how the funding process works.

Register all executive members for the mandatory clubs induction training.

Re-affiliate an existing club

Affiliation for each club is valid from 1 December until 30 November the following year. Continuing clubs must apply to re-affiliate on an annual basis.

Re-affiliation period

Clubs are to re-affiliate by 1 December each year. This is to ensure that clubs are affiliated in time for important events occurring early in semester.

Clubs that wish to re-affiliate will go through the process during their AGM and then submit their re-affiliation documents by the deadline, to ensure that their club can fully operate from the beginning of semester 1. Clubs cannot request their allocated funding until their affiliation forms have been received and induction training has been attended.

The new club executives will officially take over management of the club after 1 December and carry out their roles until 30 November.

Throughout the year, new clubs can affiliate up until Semester 2, Block 2, Week 1. All affiliation or re-affiliation applications received after 1 December will be considered on a case-by-case basis. Please get in touch with the VU Clubs Officer for assistance or advice.

How to re-affiliate

Clubs that wish to re-affiliate must:

Hold an Annual General Meeting and elect the Executive and General Committee for the next Clubs Term.
Adopt the VU Student Group Constitution and email this to [email protected] .
Complete all re-affiliation forms and send them to clubs by the deadline.

Forms & support

We are dedicated to providing all VU clubs with training and ongoing support to help with club management, finances and much more.

In addition, we provide training and professional development opportunities to club executives.

You can find all information in relation to setting up and managing your club in the Clubs Guide Handbook. The Clubs team will enable access to all forms and resources once your club is affiliated or by email request.