Meeting rooms & facilities for hire

We have a number of rooms that can be hired for various events, functions or meetings for University business, or for other purposes by external clients.

Our staff can help you organise events and catering both on and off-campus in Melbourne's CBD and Western suburbs.

Tutorial rooms, lecture halls and general-purpose classrooms are available for booking. Our facilities suit business meetings, seminars and lectures.

The hiring of teaching spaces is subject to availability. These rooms are only available when they are not required for academic programs.

Standard room hire

External clients can hire tutorial rooms, lecture theatres, computer labs and general purpose classrooms at all of our campuses.

Book a room or facility

If you are an external client, please complete our facility hire request form.

View the hire fees and conditions of hire (PDF, 144.54 KB).

If you're a VU staff member, you can book a meeting room through the intranet.

: Select your room size and audiovisual services from the options available. Audiovisual support staff can advise you on how to operate the equipment. For a fee, they can also attend the event to ensure the equipment is used properly.
Our range of rooms and locations can suit a variety of purposes:
lecture theatres - tiered to seat 90-300 people, or non-tiered to seat 50-350 people
general purpose classrooms - flat-floored classrooms with movable tables and chairs to seat 20-40 people
computer labs - equipped with 20 computers, which include Microsoft Office
meeting rooms - seating for 5-40 people. Some rooms have kitchen facilities.
sports and fitness centres.
An extensive range of modern audiovisual equipment is included in the hire of University facilities.
: Lecture theatres are fitted with the following AV (audiovisual) facilities:
ceiling mounted LCD Projector
PC with Microsoft Office and Internet access
custom lectern with built-in control system for all equipment
multi-zone DVD replay and audio CD playback
video replay
overhead projector
document camera
screen
white board.
An audiovisual levy of $22 (GST inclusive) is charged for all external bookings in lecture theatres equipped with a data projector.
Classrooms
Classrooms are equipped with a variety of audiovisual equipment including a white board, TV/DVD/video unit, screen, overhead projectors and a portable data projector (also available for hire - contact us for hire rates and availability).
: Rooms can be hired at any one of our campuses.
Note: City Queen's Moot Court facilities are not available for hire using this mechanism, contact the staff there directly.
: Security services include regular patrols of campuses and car parks in order to make our campuses safer for students, staff and campus visitors.
You might need additional security for bookings that attract over 200 people, or for bookings that fall outside of normal business hours.
If additional security is required, you will be informed of the number of security guards required and the appropriate charges.

Hire costs

Our facilities are hired out at half day (up to 4 hours) and full day rates.

Rates are current as of March 2024.

Facilities classification	Capacity	Days		Rates (ex GST)
Seminar/tutorial/meeting	0–20	Monday–Sunday	Half day All day	$192.73 $337.27
Seminar/tutorial/meeting	21–50	Monday–Sunday	Half day All day	$276.36 $392.73
Seminar/theatre	51–100	Monday–Sunday	Half day All day	$327.27 $502.73
Seminar/theatre	101–150	Monday–Sunday	Half day All day	$572.73 $827.27
Seminar/theatre	151–250	Monday–Sunday	Half day All day	$872.73 $1,172.73
Seminar/theatre	251–299	Monday–Sunday	Half day All day	$1,127.27 $1,452.73
Auditorium	300+	Monday–Sunday	Half day All day	$1,517.27 $1,937.27

In addition to the booking rates, there may be additional costs involved, such as:

audiovisual onsite: audiovisual support staff can attend the event to ensure the equipment is used properly
additional cleaning: for extra cleaning services beyond standard maintenance
equipment hire: rental fees for any additional equipment needed
security: security services may be required under the following conditions:
- events held outside of business hours
- alcohol is being served
- large events over 200 people.

: University spaces are cleaned in the late evening on weekdays. If your event is during the weekday or weekend and requires additional cleaning or amenity top-ups, this must be arranged prior to your booking.

Cleaning charges may be applicable if catering is used or for bookings over 50 capacity. Please make sure to note this in the booking form.

Depending on the requirements of your booking, and the level of cleaning needed, our rates for additional cleaning services start from $165, excluding GST.

Upon request, additional cleaning quotes can be supplied if it's determined that the hired space requires it.
: There are limited trestle tables available to hire at some facility spaces at $20 ex GST per table for a full day.

Extra equipment outside of tables and chairs must be hired through an external provider.
: Additional security services must be used under the following conditions:

outside operating hours: spaces hired outside of VU's operating hours will require additional security. Specific requirements vary by campus

alcohol service: if alcohol is being served at your event, security must be present

large events: for large events over 200 people, security may determine that additional personnel are required to attend.

If additional security is required, you will be informed of the number of security guards required and the appropriate charges.

Hourly guard rates

Days Time Hourly rates (ex GST)

Monday – Friday 6am–6pm $37.69

Monday – Friday 6pm–6am $46.31

Saturday 12.01am–11.59pm $52.06

Sunday 12.01am–11.59pm $66.93

Public holidays 12.01am–11.59pm $80.77

Days	Time	Hourly rates (ex GST)
Monday – Friday	6am–6pm	$37.69
Monday – Friday	6pm–6am	$46.31
Saturday	12.01am–11.59pm	$52.06
Sunday	12.01am–11.59pm	$66.93
Public holidays	12.01am–11.59pm	$80.77

Other costs & services

: Access to ITS facilities in theatres, seminar rooms, classrooms, and meeting rooms for external clients at Victoria University is subject to certain restrictions.

External clients are able to use projector screens and TV screens at Victoria University through the following means:

computers provided by the university in designated spaces

personal laptops owned by the client.

Call out rates for onsite support will be supplied by quote on request.
: As a condition of hire, external clients must have the following insurance coverage:

Public Liability Insurance: Minimum value of $20 million

Professional Indemnity Insurance: Minimum value of $10 million.
: Catering is allowed in our hired spaces. You can use external companies, or we have options available at our campuses.

Sir Zelman Cowen Centre

Potential clients (both external and internal) can hire rooms within the Sir Zelman Cowen Centre on a casual or ad hoc basis for a wide variety of functions, including:

courses, lectures, seminars and workshops
meetings and training
conferences
book and product launches, trade shows and exhibitions
cocktail parties, industry breakfasts and business lunches.

Book a room at Sir Zelman Cowen Centre

To make a booking for a Sir Zelman Cowen Centre facility, please email [email protected] .

: The Plenary Room is the smallest room available to hire at the Sir Zelman Cowen Centre and holds up to 16 people. It is suitable for meetings and is predominantly set up in a boardroom style.

Equipment includes video monitor and white board. A laptop can be arranged upon request.

Rates for the Plenary Room

Monday to Friday 8am—8pm:

Half day (4-hour session): $330

Full day (8-hour session): $440

Plus administration fee $110.

Saturday and Sunday:

Half day (4-hour session): $770

Full day (8-hour session): $990

Plus administration fee $110.

Staffing and Security are also required on weekends on campus for the duration of the function and is charged at $120 per hour on Saturday and $150 per hour on Sundays.
: The Seminar Room holds up to 24 people classroom or boardroom style, or 28 people theatre style. It is suitable for seminars, workshops, training or other functions. The room can be arranged to suit your needs.

Equipment includes a whiteboard and in-built data projector. A laptop can be supplied if required.

Rates for the Seminar Room

Monday to Friday 8am—8pm:

Half day (4-hour session): $385

Full day (8-hour session): $495

Plus administration fee $110.

Saturday and Sunday:

Half day (4-hour session): $770

Full day (8-hour session): $990

Plus administration fee $110.

Staffing and Security are also required on weekends on campus for the duration of the function and is charged at $120 per hour on Saturday and $150 per hour on Sundays.
: The Phillips Common Room holds up to 46 people.

The room is ideal for for functions such as corporate sit-down meals, lunches, cocktail parties and book launches.

Rates for the Phillips Common Room

Monday to Friday 8am—8pm:

Half day (4-hour session): $330

Full day (8-hour session): $440

Add an administration fee of $110.

Saturday and Sunday:

Half day (4-hour session): $770

Full day (8-hour session): $990

Add an administration fee $110.

Staffing and Security are also required on weekends on campus for the duration of the function and is charged at $120 per hour on Saturday and $150 per hour on Sundays.
: Our industrial-sized kitchen is suitable for both internal and external catering. It has stainless steel appliances and bench tops, microwave, dishwasher plus standalone fridge and freezer.

Rates for catering

Catering is also available by arrangement and a quote can be obtained from our preferred caterers. Below are some indicative fees.

Tea and coffee: $9.90 per person (minimum of 10 people)

Tea, coffee and biscuits: $13.20 per person (minimum of 10 people)

Please contact us at [email protected] for more information.

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Sir Zelman Cowen Centre

Book a room at Sir Zelman Cowen Centre

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